As technology like school management software , online test generator , question paper generator moves rapidly in our modern digitized age, it is important to present technology in various fields. In managing any organization, the activities of the company are very busy. Enterprise resource planning ERP usually helps to manage the day-to-day operations of any organization. It is commonly used in schools, colleges, business intelligence, e-commerce and many other fields.
School management software are used to effectively manage all administrative tasks and activities of schools. A school management based ERP can handle multiple schools and multiple tasks, and there are many areas in schools that need to be handled with expertise. Admission, attendance, assessment, fees, accounting management, attendance tracking and virtual learning are just some of the important aspects of school administration. All these requirements can be met through a solution called “School Management Based ERP”.
Following are the 5 important reasons why School management Software is important:
1. Admission of students with 360 degree automation:
Student admission is the first thing to do when managing the data of the entire student body. Traditionally parents search schools and then confirm student admission. Parents can fill out online inquiry forms on an ERP device and the school admin team can take follow-ups by managing the ERP. So all data can be handled digitally without paperwork. Once the student’s enrollment is confirmed, the complete profile of the students and their parents is controlled. 360 degree automation is important for any school. It provides management with complete data, such as general details, fee data, attendance averages, results, and other assignments assigned to students. This feature greatly helps schools to analyze students and keep parents updated on their child’s progress.
2. Online Fee Payment and Management:
One of the crucial activities in schools is the collection of fees. Usually, parents have to pay for rushing to school and spending a lot of time. With school management-based ERPs software schools can set up effective payment gateways and help students pay fees online. Parents are required to log in to the application and pay the fee effectively, as well as get an instant receipt with all the required details. Schools can also provide a statement that if any parent wants to pay at the bank, parents can go to the bank and pay the fee. The school management can analyze all the fee collection using the various reports available in the ERP. As a result, not only parents but also schools can breathe easily with production fee management.
3. Attendance Management:
Observational attendance is one of the most important tasks in any organization. Schools are similar because they are one of the factors that determine the progress of students. Attendance generation and review are the key features of ERP. Those in charge of the class can create attendance and share regular notifications with parents. If the biometric machine is integrated, attendance is automatically marked. If attendance is not good, school supervisors can review various reports and communicate with the child or parents.
It involves the staff as it goes through the attendance management of the entire organization. When we check with a biometric installation we even mark the attendance of the employees and share the notification with them and the concerned manager. Based on that, the school management can process their payroll and finally publish the payslips to the employees. Like automatic attendance, the school does not have manual or paperwork to track attendance quickly and reduce errors.
4. Effective and easy communication with parents:
In schools or colleges, regular communication is an integral part. School ERP Software Administration helps parents communicate regularly. In ERPs, assigning tasks to students is relatively easy, but the most important thing is whether parents are aware of their child’s learning and academic progress. Teachers will be able to easily update their results, mark sheets, attendance, homework, online classroom lecture information, timetables and more. School management can share their customized messages in the form of SMS, e-mail or push notification and effectively update parents. With these features parents can always be in the ring and also have access to their child’s responsibilities, which helps schools to be more confident.
5. Management Information Systems:
MIS (Management Information System) management in an ERP helps the admin team to get balanced information and make better decisions. This helps the school administration a lot. They will be able to examine and analyze various aspects related to students and staff. With the Fee Dashboard, they can track students’ paid and unpaid fees. In the access dashboard, management can check the daily query number. On the attendance dashboard, management can check the staff and the presence of students. On the Summary dashboard, they can check the overall summary of traffic, library, and users (both registered and unregistered users at their school). In addition, they have academic dashboards so that management can check out lesson plans, circulars, and classwork / homework. In the evaluation dashboard, they can check various details related to the exam using graphical representation. Finally, with the attention dashboard, many unresolved fees, including student details, and unresolved homework from teachers.
Based on all the above activities, we can pretend that the school ERP software is important because it makes the school administration efficient with its features.